10 Tips for Writing a Certification Letter

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Published: 06th April 2011
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Certification letter is written to declare that an individual or a company has completed a specified task, responsibility, procedure, or a goal. When writing such letters all the information and authenticity of the work done by the individual is verified before writing the final note of certification.
There are many uses of certification letter. Some of the common uses are to certify in a competition, passing an examination in school or a college, attending workshops and seminars, certification of work performance from the company, and character certificate for an organization or personal issues. All these types have a common agenda and a motive but the key essentials in all will differ based on situation and kind of certification.

Some common guidelines that are used for writing certification letters of all types are listed below:

1. Be clear and concise in what you are writing and for whom you are writing. Verify the contents of the letter before settling for the final one.

2. Begin your letter with a formal salutation and an appropriate prefix. Address the letter to the person concerned and not to any general category like human resource department, and companyís name.

3. Carefully state the date, term of employment if itís related to work performance, and the required details with regards to the certification. All the key essentials should be listed clearly.

4. Include your contact information to make it convenient for the reader to contact for any need of cross-verification or judgment.

5. The content of the letter used should be formal and in a cordial manner. There should be no flowery language and fancy fonts. Everything should be straight and to the point.

6. You can also include the name of other people or officials who are someway or other related to the certification you have drafted. There may be few people who together have drafted a letter of certification. Mentioning their names and contact details can be helpful for the reader.

7. You can also write a brief about why the letter is being written or on what authority it is being written by the official.

8. Close the letter in a formal tone and show your professionalism in the words you use.

9. A word of thanks to the recipient at the end of the letter can make it more formal and appropriate. Sign the letter and mention the date of certification.

10. Once when the letter is completely ready make sure that you review it and proofread twice to ensure that the content is free of errors and of good quality.

Know more about Certification Letters.

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