5 Important Rules for Letter Writing

Published: 08th April 2011
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Letter writing is an art that requires lot of learning and understanding. Even the simplest of letters can be difficult to write if the writer does not know the essentials and importance of letter writing. The objective of writing is to put down your wishes, desires, and expectations on a piece of paper. It’s like showcasing yourself on paper and expressing your love, concern, and thoughtfulness for the other person.

Letters are of different types that are associated with different situations and needs of life with each having its unique characteristics. However, there are certain guidelines and rules that are common to all types.

Explained below are five important for letter writing:

Rule One

Letter should start with the name of the author and complete details like the contact address, permanent address, mobile numbers, and e-mail address. The start should have all the essentials include personal details as well as the subject line of the letter. The date on which the letter is written is also important in case of any kind of future correspondent.

Rule Two

Rule 2 defines an appropriate greeting that offers a cordial and positive tone. As a write you can choose any greeting like Hello, Dear Sir, Hi, Dear Mam, and ‘Mr’ or ‘Mrs’. The right of greeting is very important both in formal and informal letters.

Rule Three

An opening statement or an objective of the letter plays a crucial role. This explains the key reason why the document is written and what are the important points discussed in the same. For personal letters you can use any kind of statement like ‘how are you’, ‘how do you do’, or ‘how’s your health’ but in case of business letters or formal types you have to be very professional. In such types be straight and simple stating your clear intentions.

Rule Four

The body of the letter should have good quality content with a flawless flow. The words, phrases, and the sentences should not have any kind of grammatical error and spelling mistakes. It should contain all the important information regarding what you want to convey, what are you expecting in return, and other specific details with regards to the purpose of writing. In personal letter you can add a touch of personalization and discuss little bit of personal issues but in business types be purely professional yet friendly in your approach as well as tone.

Rule Five

End the letter with a sincere thanks or wishes. The closing should be affirmative and should include an appropriate ending like ‘yours sincerely’, ‘yours faithfully’, yours thankfully’ or ‘best wishes’. Close the final word with your signature.

To know on specific letter types check Decline Letters.

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