A Resignation Letter Template

Published: 11th May 2011
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A resignation letter is written by an employee who no longer wants to work for his current organization. Through the letter, the employee informs about his decision citing reasons and the date from which he would like to resign. It is normally addressed to the immediate superior or the personnel department of the company.

It is a business letter having several templates and styles. Given here is an example of a resignation letter template addressed to the human resource department of the organization. It will give you a fair idea about how to write such letters.

To
(Mr. /Ms. followed by the name of the HR person)
(Designation of the person)
(Name of the Company)
(Address)

Subject Resignation Letter

Salutation (Dear Sir/Madam),
This is to bring to your notice that I would like to resign from the company with effect from (mention the date of your last working day). I will serve my notice period of 30 days before leaving the company and provide all the necessary support to transfer my duties to my replacement.

Though working at (company name) was a great learning experience for me, yet I have decided to leave in order to move further in my career. I enjoyed working here and feel grateful for providing me with challenging opportunities in such a friendly work environment.
Please accept my resignation and inform me about all relieving formalities that need to be fulfilled.

Thanking you,
Yours Sincerely,

(Name of the Candidate)
(Signature)
(Date)

In addition to the template, the tips given here will also help you draft the letter properly. You need to make sure that the style of writing is formal throughout the letter. In case you are going to hand over the letter personally to the department, do mention the complete address of your company. If you are hesitant to give the true reason of your resignation, you can cite personal reasons to support your decision. Always use polite and humble words as you may want to sustain long-term relationship with your company. Always be prompt in making your decision public so that you can give enough time to others to find a suitable replacement. Your letter should be short and simple. Never resort to flattery while praising the organization as it looks artificial and unprofessional.

Moreover, proofread your letter to identify language errors such as wrongly spelt words, grammatically incorrect sentences, and many more.

To know more, check Resignation Letters.


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