Writing Effective Appeal Letter

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Published: 06th April 2011
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An appeal letter, also know as the letter of appeal, is used when an individual wants to make an earnest or urgent request to seek recourse or support from concerned people. It is mainly used in two types of situations. In the first one, an individual writes the letter to the higher authority to seek legal justice in a case. In the second one, he can make an appeal to his readers for their support to solve a situation, which can be for a personal or a social cause.

Some of the examples are:

Medical insurance appeal letter

Unemployment appeal letter

Club membership fees appeal letter

They are officially-written letters. In the section below, some tips are given to help you write an appeal letter effectively.

1. Identify the right reader For a successful recourse, it is very important to write the letter to the right person or the right authority.

2. Mention the subject of the letter The reader may not have the time and patience to go through the entire letter to figure out it purpose. So, write the purpose of the letter under the heading "Subject". Ensure that the subject should be brief and clear.

3. Objective description of the problem The cause for which an appeal is made should be detailed and objectively discussed. If the problem is told in an emotional manner, then the reader may get confused and overlook the main message of the letter Therefore, avoid exaggeration.

4. Complete contact information After reading it, the concerned authority might want to revert to you for further discussion. Hence, always give your complete contact details.

5. Include all the important facts All the important facts that help you explain your case objectively should be mentioned. For example, mention the number of people who suffered from a water-borne disease in an appeal to the health department for getting the sewage system cleaned.

6. Tone of the letter The tone should be straightforward, polite and courteous. Curb the use of slang and abusive language.

7. Essential enclosures Attach the copies of all the original documents that will add more weigh to your case.

8. Structure the content into paragraphs In the first paragraph, give a short introduction of yourself. In the second or subsequent paragraphs, present your case. In the last paragraph, request the reader for his support and thank him for reading the letter.

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